Videos

Facilities management is evolving rapidly, with AI and technology transforming how teams operate and make decisions. In this on-demand webinar, hosted by Facility Executive and led by David Trask, National Director at ARC Facilities, viewers will explore how AI enhances—not replaces—facilities expertise. The discussion covers the evolution of technology in daily operations, the shift from reactive maintenance to proactive strategies through predictive maintenance, and the increasing need for more sophisticated skill sets in building management. Attendees will also learn how AI-driven insights can support smarter decision-making and long-term planning. Watch now to discover how embracing AI can help streamline operations, improve efficiency, and extend asset life.

Oklahoma State University (OSU) is transforming facility management with cutting-edge technology, ensuring its expanding medical education programs and 16 Tulsa-based clinics operate at peak efficiency. Gone are the days of digging through outdated paper plans—OSU is embracing ARC Facilities’ mobile-first solutions, equipping staff with iPads and QR codes for instant access to building and infrastructure data. “It used to take half a day to find a shut-off buried in decades-old plans,” says Heath Wilson. “Now, we have that information in seconds.” Led by Angelyne Holmes, Heath Wilson, Kurtis Geiger, and Travis McBride, the team is streamlining operations, improving response times, and making facility information available anytime, anywhere. “Utilizing technology has allowed our team to retrieve information anytime, anywhere,” said Angelyne Holmes. “We have so many different campuses and different things we do. Today, we’re able to focus on doing a great job and providing the type of high-quality service the university demands. This technology allows us to focus on what really matters—delivering high-quality service across multiple campuses.” Watch how OSU is modernizing its facilities and setting a new standard for efficiency!

Managing 3.2 million square feet of facilities is no small task, but the University of Tulsa’s facilities team found a way to overcome their biggest challenges with ARC Facilities. From hours spent searching for maintenance information to the inefficiencies of managing multiple campuses, their story highlights the impact of having instant mobile access to critical building information.

With ARC Facilities, the team now has real-time insights at their fingertips, improving efficiency, reducing downtime, and streamlining daily operations across their 230-acre campus.

Hear directly from Michael Gammill, Director of Facility Planning, about how this solution has transformed their approach to facilities management—and how it can benefit your team too.

The Facilities team at Little Creek Casino faces the daily challenge of managing a property with a wide range of needs, including lodging, restaurants, and convention spaces. With a team of 20 always on the move, institutional knowledge is critical. The Director regularly asks, "What do you know?" to capture key information. With ARC Facilities, that knowledge is now organized, digitized, and accessible to the entire team via mobile devices. The team has fully embraced technology, documenting shutoffs, valves, and other critical details to take a proactive approach to facility management. This system not only helps new team members get up to speed but also ensures everyone stays informed with ongoing construction and renovations. With easy mobile access, the team stays efficient, keeping operations running smoothly. Watch the video to learn more!

Discover how the ARC Facilities mobile-first platform and easy-to-use app, provides college facilities teams with instant mobile access to essential building information. By streamlining access, our solution enhances business continuity and risk mitigation while preserving valuable institutional knowledge. Additionally, you'll see how the software enables proactive emergency responses, preventative maintenance, helps with accelerating onboarding, and improves vendor collaboration. College facilities teams are significantly boosting productivity and saving time. Watch now to learn how we empower facilities teams to operate more efficiently and effectively!

It's hard to respond quickly to service calls when the building and equipment information you need is buried in paper. The facilities team at Cypress College has accelerated their diagnosis and repairs by moving their critical documentation to the ARC Facilities platform. With building plans now accessible on their mobile devices, there’s no need to carry paper, and technicians can zoom in to see more details.

The ability to see exactly what’s happening with a particular piece of equipment, make adjustments, and accommodate student and staff requests makes the facilities team at Cypress College more efficient. Watch the video to see how the team is benefitting from using the ARC Facilities software platform.

College of the Sequoias in Visalia, California consists of three campuses. Each has a different personality and purpose. The Visalia campus, built in the 1930s, is the oldest of three three campuses. Over 80 years, facilities teams have come and gone, renovations have taken place, equipment has evolved, and building documentation has accumulated. In this short video, Byron Woods, the Dean of Facilities, describes the steps taken to migrate and digitize documentation. Now, Woods and their team use technology to map out buildings, locate shut-offs, conduct equipment troubleshooting, and respond faster to emergencies.

“With the help of ARC Facilities, we’re more efficient, more effective, we respond to work orders faster, and we troubleshoot problems quicker. We’re more successful with ARC Facilities “on tap” from our mobile devices.” – Byron Woods

Chris Faber, Vice President of Site Services, for Penumbra, a rapidly growing global medical device manufacturer whose facilities team deals with a massive amount of documentation, discusses the benefits of having the right tools to make decisions in the moment, make their work more fulfilling and even fun. No one has time to go back to maintenance rooms to physically dig through blueprints. Instead, they’re using their tablets to bring up critical building and equipment information in seconds vs. hours or days. Watch the video to hear from the Penumbra facilities team.

When Ben Treppa took over as Deputy Director of Macomb County’s Facilities Department, one of the events that started him on a path toward digital transformation was a fire in one of their buildings. Macomb County is Michigan’s third most populated county, with a population of more than 865,000 residents and growing. Macomb County was formally organized on January 15, 1818, as the third county in the Michigan territory. Major growth occurred between 1950 and 1970, when over 440,000 people were added to Macomb County's population. Many county facility expansions and renovations have taken place over the years. Today, Treppa and his team are responsible for maintaining about 24 buildings, encompassing around two million square feet, including courthouses, an adult jail, a juvenile jail, a medical examiner, county health department. His department also handles all the internal county projects, including building construction and renovation.

About 72% of U.S. buildings are 20+ years old, and renovations bring documentation challenges. Closeout packages—often a mix of paper and digital—can take months to arrive, leaving facility teams without critical info. The ARC Facilities Construction Projects Module provides real-time access to construction documents via mobile devices, ensuring facilities teams have the latest updates, RFIs, and discrepancy logs. This service streamlines closeouts, linking all documents for easy access, improving safety, efficiency, and preparedness for building operations and future renovations.

JT Stacy, the TW Director of Facility Management at Seminole Tribe of Florida, was operating from a facilities zero-knowledge base when he began working for The Seminole Tribe nearly a decade ago because he and his team had no floor plans and no way of knowing how, where, and when to maintain thousands of pieces of equipment. He literally was operating blind when it came to properly managing facilities.

Still growing at more than 2 million square feet, 60+ year old St. Francis Hospital, has been renovated many times over the years. In the process, the accumulation of facility data has grown, too. Immediate access to facility data helps teams understand what is going on so they can troubleshoot a situation. In one case, the hospital facility team helped transform a normally cold cath lab into a warm, safe environment for a baby because the data to transform the space was quickly available.

Both veteran team members and new hires are using tablets and the ARC Facilities app daily to respond quicker to situations and eliminate the need to travel back and forth to find data.