University Facility Management Teams Need Instant Access to Critical Building Information More Than Ever
University facility management teams face an uphill task maintaining and operating aging university facilities. In many of the well-established campuses, older buildings require significant upkeep and maintenance on a regular basis. Many times, deferred maintenance piles up and it leads to asset or facility breakdown. To stop such problems on the move, the need of the hour is instant access to building data. ARC Facilities provides cutting-edge higher education facility management software which allows facilities teams to function more efficiently with access to data in real time.
Facility Management Teams on College Campuses Can Use Smart Building Technology to Access Building Information from the Field Using a Mobile App
The US is home to over 4,000 Colleges and Universities, many of which are over 50 years old. Most of these campus buildings go through renovations and retrofits over the years resulting in a significant amount of additional building information. Therefore, accessing building information whether for routine maintenance or in emergencies becomes an onerous task for university facility management teams. Building information is trapped in document storage rooms making it hard to access on a regular basis. ARC Facilities’ smart building technology can solve this challenge and help university facility teams access data through a mobile app while on the go.
Access to Building Information from the Field is the Biggest Bottleneck to Productivity Further Aggravating Deferred Maintenance
Faulty electrical panels, broken HVAC systems, burst water mains and leaky gas pipes are all common occurrences on college campuses. Lack of access to building information makes work order completions slow and inefficient. This further aggravates deferred maintenance challenges. Providing instant access to critical building information ‘on the go’ to facility management teams will transform the way the teams function. Instead of traveling back and forth from the field to the document repositories, facilities teams can go from job to job without having to stop and search for the information they need. ARC Facilities’ mobile app will allow them to instantly access building information from the field. It’s like carrying a document repository in your pocket
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Retiring Workers Have Become a Major Issue for Campus Facility Management Teams
When tenured employees retire, historical building information is lost permanently. In large college campuses with older buildings, historical information becomes even more important for facilities management. Post-COVID-19, this problem has become very acute in educational facilities across the country. With smart building technology, facilities managers today can capture current and historical building information on a real time basis and store it permanently for easy access in a single location. This will not only allow the remaining facilities team members to continue to operate the campus efficiently but also will enable new employees to get up to speed immediately on critical building information on the campus. Every university should look to add a Smart Building Technology to their suite of software.
Quick Access to Emergency and Life Safety Information is a Critical Need for College Campuses Today
The safety and security of students and staff is increasingly important at colleges and universities. In emergencies, looking for building information stored in document storage rooms or data repositories is time consuming and frustrating. With the ARC Facilities app, enhancing emergency preparedness by making emergency and life safety information instantly available to first responders becomes easy and effortless. Critical building information can not only be accessed but also shared easily through mobile devices
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Consolidate Current and Historical Building Information into One Single Master Set Which Can Be Accessed Anytime
Over the years building information for colleges is often stored in document storage rooms or data servers in multiple buildings across campuses. This makes access to information, whether for routine maintenance or in an emergency, time consuming and difficult. The ARC Facilities solution will solve this problem for you. ARC Facilities document experts will scan, upload, consolidate and streamline all your building information and create a single master set for the entire campus. Once the master set is created, it can be updated easily and efficiently in real-time allowing you to instantly access reliable building information from anywhere, anytime.
Boost Team Productivity with ARC Facilities
Our facilities focused software empowers your team to complete more work orders, improve building safety, and capture legacy knowledge that would otherwise be lost when key individuals retire. Our teams do the work while you stay focused on maintaining safe, efficient facilities.
Lance Ollivierre
Director of Facilities Operations, Central Piedmont Community College
Once we learned about ARC Facilities, it was like a light bulb went off. We had a solution to our problems.
Warren Sun
Senior Director of Operations, Lodi Unified School Disctrict.
We wouldn't go back to paper for a minute and we look forward to utilizing other ARC Solution capabilities in the not-to distant future.
Jonathan Westall
Vice President, Ancillary Services, MLK Community Healthcare
ARC is easy to use with all of our devices intergrated onto one tracking platform. Ipad and CarePhone makes it a seamless mobile solution
John Crouch
Director of Facilities, AdventHealth Wesley Chapel
In the world of maintenance, I need to get as much work done correctly, safely and as quickly as possible.There’s a need to reduce the amount of time spent looking for information.With ARC Facilities I can achieve that.
Arthur Blue
Director of Plant Operations and Facility Services, Cone Health
The ARC Solution is tremendous in the sense that not only does it capture our legacy information, it gives us visibility and control how to manage our utility system and orient our teams.
Mark Reed
Senior Manager Enterprise Security Operations, City of Hope
The ARC Facilities platform puts needed information in the hands of staff to quickly locate shut-offs, access points, and equipment
John Sinutko
Director of Facilities, Maintenance & Operations, Moorpark College
Implementing the ARC Facilities solution is providing an extreme time saver for my team. I've learned that effective changes happen over time
Explore Winning Features of Higher Education Facilities Management Software
Boost Asset Operation Efficiency
Our asset management software for higher education features QR code scanning that helps managers or field workers access equipment data in real time for implementing better preventive maintenance strategies and handling asset breakdowns.
Emergency Mitigation in Higher Education
Instantly access critical building data like emergency exits, floor plans, emergency equipment, life safety documents, and other necessary information needed to counter specific facility dangers directly from a mobile app within moments.
Share Data with Facility Teams & First Responders
Access critical building data instantly in real-time and share it on the go with first responders, and facilities teams within seconds.
Modules for Data Access
Our higher education facilities management software is an innovative app for accessing information in real-time. Just a few swipes and you can access emergency plans, building plans, compliance, or more anytime, anywhere.
Compliance Data Anytime, Anyplace
Whether it is asset maintenance data or emergency documentation, you can access it on the go with our intuitive facility management app.
Address Asset Breakdowns on the run
Instantly access equipment operation manuals on your mobile device to resolve lighting, HVAC, building problems, and other issues.
Higher Education Facilities Can Benefit from Smart Building Software
The biggest bottleneck to productivity in building management for higher education facilities is access to critical building information. The inability to access information from the field not only slows down productivity, but often results in increased costs due to extended delays on repairs and rectification. A small leak not rectified immediately can become a major leak and disrupt the entire building operations.
Instantly Access Higher Education Facility Data
Looking for as-builts, emergency preparedness data, project closeouts, compliance, or O&Ms? Get it all with the ARC Facilities Management app for higher education.
The Future of Facility Management Software
We are not a CMMS or a BMS. ARC Facilities is the next generation of smart building software for the built space which will allows you to access building information from anywhere within seconds from a mobile device.
Maintain Sustainable Higher Education Facility Management with ARC Facilities
Improve Sustainability in College and University Buildings with ARC Facilities Software
No more prints or multiple copies of drawings to share with third party contractors. Store all your building information on the cloud and easily share it with multiple team members without having to order additional prints. Eliminate the unnecessary driving back and forth between repair locations and document storage facilities wasting fuel and time. Access building information from your mobile device and share it as required with a few taps. Users of the ARC Facilities app can manage higher education facilities regardless of their technical expertise. Anyone working in or out of the facility can use our facility management app, including facility managers, field workers, operations managers, and administrators. The app's friendly user interface allows technicians to use it on the go as well enhance your higher education facility management team's productivity. Get started today.
Frequently Asked Questions
University facilities have tons of assets and equipment that ensure steadfast management of campuses. Malfunctioning assets can lead to delayed maintenance and hence in circumstances like this, there can be consequences like emergencies. Quick access to asset data is a necessity as it facilitates faster repairs. Higher education facility management software makes asset or equipment data instantly available from a mobile app and boosts faster repairs and maintenance activities.
QR code scanning in university facility management offers significant advantages. By enabling on-the-go access to asset and equipment data through QR code scanning, facilities teams can avoid the time-consuming process of retrieving information from plan rooms. This instant access to building data not only streamlines the workflow but also enhances asset productivity. When integrated with higher education facility management software, the process becomes even more efficient, allowing for smoother and faster operations.
Depending on the size of the campus building and square footage, installation typically takes 2-3 months.
Student and occupant safety is of primary importance in university campuses. When emergencies occur, it is vital to access emergency plans on the go to safeguard the lives of students and staff.
Anyone can prevent a pipe leak from turning into a major flood by shutting water valves with the aid of a higher education facility management app that shows locations of water shut offs. If a pipe leak is not addressed, it can flood the campus and make it unhealthy for students and the administration.
Professors, students, and staff require safe and comfortable environments for learning. Mobile Facility Management Solutions, specifically designed for higher education facility management software, give technicians the tools and information they need to maintain equipment like HVAC systems, which impact indoor air quality—a key concern in aging campus buildings.